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The four phases of project management

The four phases of project management

All construction projects require input from a team of various experts. Architects, contractors, project managers and suppliers have the most important roles to play in the creation of a new building. The project manager is the link between all of these teams. It is their job to ensure the project runs smoothly, on time and within budget.

The project manager needs to be organised and keep an eye on all aspects of the building’s progress. To do this, a project manager will need to use a phased process. There are four phases of project management that will ensure the building is completed efficiently and to a high quality. 

1. Defining and organising the project

The first phase of project management is to define the task at hand – what are the objectives of the project and whose expertise will be needed to help you complete these objectives successfully. Identify the competing demands of each team working on the construction site and plan how to overcome these conflicts while keeping all teams satisfied.

Organising the project requires the manager to define the roles and responsibilities of each team. The project manager should create a detailed estimate of the costs and timeframe in which the building should be completed. This organising phase will help to keep the project on schedule for its entire duration.

2. Planning the project

The planning phase of project management is based on the previous step. In the planning phase, the project manager will assemble a team of contractors and suppliers and assign tasks to individuals. The budget can be adjusted if necessary once the plans start to take shape. The project manager must also finalise the deadlines for the construction project during the planning stage.

A communications plan is also required, so the project manager can draw one up and distribute it to each team. This will ensure that all teams know who to communicate with and what the appropriate channels of communication will be. This is the last chance to make any final changes to the plan before the actual construction process begins.

3. Executing the construction project

This is the main phase of a project – the period where the construction takes place. Each team is required to monitor and control their own costs according to the budget set out in the previous step. They must also work to meet the deadlines assigned to the project. The project manager must now oversee all the teams and ensure that everything is running smoothly.

If the project falls behind schedule or is starting to creep over the budget, the project manager must take the necessary steps to fix the situation. Remember that time is money; the longer a project takes, the more it will cost. The project manager must keep strict control over deadlines but still ensure that the quality standards are met. This phase is the most stressful for all teams involved.

4. Finishing the project

At the end of the construction process, when the last interior fittings are being installed and the walls are being painted, the project manager must evaluate the performance of all teams involved. The project manager can use a variety of documents and records to analyse the construction process. This phase will also help the manager to decide whether they are satisfied with the teams’ performances and whether or not to use them again for projects in the future.

These four phases of project management will ensure that a construction job runs on time and within the allocated budget. They will help to align the goals of the various teams and the project manager. The overall result is a well-built structure that is completed to a high degree of quality.


LafargeHolcim is a leading building materials and solutions company that has been operating in international markets for decades. We produce cement and aggregates for construction projects, ranging from small affordable housing developments to large-scale infrastructure projects such as high-rise buildings, dams and bridges. 


LafargeHolcim Tanzania has been supplying the country and neighbouring countries with our world-class Tembo cement brand for over 30 years. Our head office and fully-integrated plant are located in Mbeya, Southwest Tanzania.


At LafargeHolcim Tanzania, we believe customers come first. We listen to your specific requirements to supply and develop the best solutions for your needs. As the new leader in building materials, you can also rely on our cutting-edge research and development capabilities that have resulted in the finest materials for your construction projects, whether large or small.


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